JOB DESCRIPTION

Job Title:                   Conference & Banqueting Manager

Reports To:              Sales & Events Manager

Employment Type:  Full-time

Location:                   Kwahu – Nkwatia, Eastern Region

Industry:                    Hospitality / Hotel

 

Job Purpose:

The Conference Manager’s main objective is to plan, organize and manage the in-house details for large group and convention booking (e.g., Guest rooms, menus, set-up, etc.) Participate in negotiating meetings/functions, rooms, rates and all related requirements. Ensure maximization of room and meeting space, revenues, and profits while delivering a quality product. Focus on execution of all aspects of planning including coordination from the signing of a group contract forward, VIP needs, amenities, group resumes, and rooming lists.

Job Duties & Responsibilities:

  • Prepare facility use proposals and cost estimates, license agreements and related correspondence to clients.
  • Ensure booking information is maintained.
  • Demonstrate continuous effort to improve operations, streamline processes, and work cooperatively with client, IT and F&B teams to deliver a high-quality product and customer service exceeding client’s expectations.
  • Receive and respond to suggestions and concerns from clients and the public, referring to the appropriate department for follow up.
  • Participate in the development and execution of marketing plan and materials.
  • Initiate sales calls via phone, electronic mail, surface mail and in person with the intent of aggressively marketing the Hotel to repeat and prospective clients
  • Maintain well documented, accurate, organized and up to date file management in order to serve client and the employer in the most expedient, organized and knowledgeable manner.
  • Develop customer profiles and maintains an effective trace system including trace dates and references resulting in superior account service and increased revenues.
  • Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
  • Follow up on all client needs and inquiries in an efficient and expedient manner.
  • Focuses on revenue-generating activity and maximizes selling time through retaining accounts/clients, maximizing account yield opportunities and sales effectiveness.
  • Detail, up-sell and detail the program with the client including; verification and modification of space requirements, audio-visual, times, equipment, menus, themes/decorations, etc.
  • Prepare the appropriate resumes and paperwork to ensure quality service i.e. Function sheet
  • Attend and lead pre conference meetings as needed. Coordinate the pre-con between the client and hotel staff and review the details of the BEO with all parties.
  • Manage function details and related activities to ensure that program requirements are satisfied. Anticipate and handle customer complaints and/or problems to ensure quality product delivery, customer satisfaction and repeat business.
  • Oversees all billing details for hotel groups to include processing of deposits, direct bill applications, credit card authorizations and coordination with accounting.

Skills

  • Ability to focus attention on guest needs, remaining calm and courteous at all times
  • Highly responsible & reliable
  • Excellent communication skills, both written and verbal required
  • Strong interpersonal and problem-solving abilities
  • Excellent administration and organizational skills

Qualifications, Requirements and Experience

  • Bachelor’s degree from accredited college or university with emphasis in hospitality management, public or business administration, or other related fields.
  • Minimum 3-5 years of increasingly responsible sales/conferencing experience in a hospitality organization, conference center or other similar public assembly facility, including supervisory responsibility.
  • Ability to communicate clearly, concisely and professionally, both written and orally, in the English language.
  • Excellent hearing necessary for verbal interaction with guests and associates.
  • Excellent vision necessary to view set-ups.
  • Ability to work beyond normal business hours including nights and weekends as required
  • Strong relationship building skills
  • Thorough working knowledge of Microsoft Office (particularly Outlook, Word, Excel and PowerPoint)

 

If interested, kindly send your application to hr@rockcityhotelgh.com stating the position in the subject line before 21st August 2023.

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